Executive Assistant Corporate Secretary

A well-established investment banking company is looking for a highly organised Executive Assistant/Corporate Secretary to support their Senior Management. The ideal candidate will work in a fast-paced, high-standard environment, often dealing with sensitive or strategic information. This role requires accurate and timely minute-taking during meetings and assisting with general secretarial duties.
This is an office-based role with a salary up to €35K.
Please note that for this role, we can only consider candidates who are based in Malta.
Role & Responsibilities

• Take clear and accurate notes from dictation, then type and format them to a high standard
• Draft and prepare formal documents, reports, letters, SOPs, presentations, and emails as required
• Attend meetings, take minutes, and follow up on action points
• Always maintain confidentiality of documents and information
• Assist with calendar management, scheduling meetings, and occasional client communication
• Keep digital and physical filing systems organised

Education, Skills & Experience

• Proven experience in a similar Executive Assistant or secretarial role in Malta
• Excellent English writing skills with strong attention to detail
• Excellent MS Office skills (Word, Excel, PowerPoint, Outlook)
• Fast and accurate typing and transcription skills
• Organised with excellent time-management skills
• Able to work independently, multitasker with the ability to respect tight deadlines
• Discreet and honest when dealing with sensitive information
• Previous experience in consulting, legal, or professional services environments are a plus
• Familiar with business or corporate governance language and documents

About the role

• Salary up to €35K
• Monthly appraisals
• Office based
• Continuous development opportunities

Apply with your detailed CV in English, please.
*JobMatchingPartner Limited is a recruitment agency licenced in Malta, EU with licence no EA00340-2024. We act on behalf of clients based in Malta and elsewhere. JobMatchingPartner does not share your personal details with any third party without your written consent.